This policy governs the ways in which Covision makes individually-identifiable user data available to others. Covision takes the protection of individually-identifiable user data very seriously.

Covision shares individually-identifiable user data only as part of the functioning of the Covision system related to a meeting or event at which the Covision system is employed. Outside of data-sharing, which is part of the functioning of the Covision system related to a meeting or event at which the Covision system is employed, Covision does not make individually-identifiable user information available to third parties, nor does Covision use individually-identifiable user information to market products or services for others or to market Covision products or services. Covision may share data that is not individually-identifiable with third parties. This information can be used to identify general trends and patterns, but not individual users.

Sources of Data

Covision obtains user data from the following sources:

• Data entered into the Covision instance by the user,

• Data entered into the Covision management web interface by the event organizer,

• Interactions among tablets or personal devices logged into the Covision instance.

Uses of Data

At each event at which the Covision system is employed, the organizer of the event determines the rules as to how individually-identifiable information in the Covision system will be made accessible to others. Once these rules have been published, Covision enforces them, including by withholding data from the event organizer where that data was gathered under a commitment of anonymity.

The ways in which individually-identifiable data about a participant are made available to others vary from event to event. Some examples include these:

• A user’s contact and other profile information may be provided to other attendees when the user has instructed the system to send that information, e.g. through a business card exchange,

• Session attendance data may be provided to the event organizer or the sponsor of the session,

• Poll/survey data may be provided to the event organizer or the sponsor of the poll/survey (though poll/survey data is often anonymous),


Covision has implemented generally accepted standards of technology security in order to protect information from loss, misuse and unauthorized access, disclosure, alteration or destruction. Only authorized Covision personnel or those of partners engaged by the event organizer to provide Covision system-related services are provided access to individually-identifiable user information in databases, and these personnel have agreed to ensure the confidentiality of this information. Covision personnel are made aware of and are accountable for compliance with Covision’s privacy policies.

Enforcement, Verification and Dispute Resolution

Covision has implemented a self-assessment audit process to verify ongoing adherence to the terms of this Privacy Policy. Any Covision employee that Covision determines is in violation of the Privacy Policy will be subject to disciplinary action up to and including termination of employment. Covision has implemented mechanisms to address complaints or concerns regarding Covision collection or use of personal information. Covision will investigate and attempt to resolve complaints and disputes regarding use and/or disclosure of personal information by reference to the principles contained in the Privacy Policy.

Policy Changes

Covision reserves the right to amend this policy at any time. All privacy policies are dated with the effective date or are identified with respect to the events at which they are in effect. Information collected under a particular policy is used in the manner disclosed at the time it was collected, unless Covision obtains consent to use that information in a different way. For some events, Covision may have additional or alternative privacy policies in effect that will govern the uses of data collected at those events. Such policies will be made available to users at those events and will supersede the terms of this policy if the two are in conflict.

Changes in Corporate Structure

If all or part of the company is sold, merged or otherwise transferred to another entity, the information, whether personally-identifiable or otherwise, associated with the services provided by that part of the company may be transferred as part of that transaction. Covision will take reasonable steps to assure that the information is used in a manner consistent with the Covision privacy policy under which it was collected.

Legal Disclaimer

Though Covision makes every effort to preserve user privacy, we may be compelled to disclose personal information when required by law, or when we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or other legal process served on us.


For additional inquiries regarding our privacy policy or practices, contact Covision, by calling +1 415 563 3030 or by writing to us via regular mail at: Covision, 2323 Broadway, Oakland, CA 94612.